TY - RPRT TI - Opportunities and challenges for DAC members in ‘adapting to context’ AU - Sharp, Samuel AU - Wild, Leni AB - Key Messages New principles for OECD DAC members on ‘Managing for Sustainable Development Results’ emphasise tailoring result management approaches to different contexts; balancing internal compliance with empowerment at ground level; and adapting implementation in the pursuit of long-term outcomes. However development organisations face numerous challenges in aligning with these principles in practice. Reporting and evidence collection processes do not consistently encourage adaptive practice, reflecting their orientation towards accountability over learning. Context analysis is common during programme design, but used less on an ongoing basis. Popular tools –such as logical frameworks and theories of change - are often intepreted in linear ways, not as ‘living documents’ that react and change over time. Organisations need to meaningfully empower staff to work adaptively, including examining incentives and cultures that can make staff more comfortable with traditional results management. Even when senior leadership is supportive of adaptive ways of working, they can lack a clear understanding of the resourcing required and appropriate governance and management processes. Development organisations and their partners have attempted to address these challenges through the use of different monitoring and evaluation tools and methods, changes to reporting frameworks and templates, and initiatives to create positive incentives and motivate staff, leadership and partners at different levels. DA - 2021/03// PY - 2021 LA - en-gb UR - https://odi.org/en/publications/opportunities-and-challenges-for-dac-members-in-adapting-to-context/ Y2 - 2021/05/25/09:58:21 KW - _tablet ER - TY - RPRT TI - How DFID can better manage complexity in development programming AU - Sharp, Samuel AU - Valters, Craig AU - Whitty, Brendan AB - The United Kingdom’s (UK) Department for International Development (DFID) is an ambitious government department that is committed to reducing poverty and conflict overseas. Many of the issues on which DFID works are complex; whether focused on climate change, gender equality, health or other priorities, simple solutions rarely exist. And to tackle these complex challenges, DFID staff must interact with unpredictable systems of political, organisational and individual behaviours and incentives. There is a risk that complex problems spur more complicated programmes; that the complexity of development challenges is addressed through designing programmes with too many projects and implementers. While there may be valid reasons for this, too many of these complicated programmes will overburden staff. This briefing note is the outcome of an ongoing process within DFID to confront these issues and answer the question: how can DFID design and manage programmes to address complex development challenges without creating too much staff workload? Key messages DFID deals with complex problems, which require flexible systems to support testing, learning and adaptation. • Complex problems do not necessarily require workload-heavy delivery structures, but simpler approaches depend on delivery partners’ experience and competence. • However, programmes that tackle complex problems do require more hands-on engagement and face more workload from inflexible compliance requirements. We suggest that DFID and similar agencies: • Pay closer attention to delivery options in programme design, making use of existing options where possible and, where not, fostering local organisations through long-term investments. • Encourage programme designers to articulate how ambition matches resources and consider ‘good enough’ design. • Reduce the burden of compliance by cultivating partner autonomy, reassessing results and valuefor-money requirements and promoting more flexible contracting and procurement. • Plan and prioritise management resources across a portfolio of programmes to make sure they can be focused in the right areas, where the complexity of the problem requires greater engagement. CY - London DA - 2019/03// PY - 2019 DP - Zotero LA - en M3 - Briefing paper PB - ODI UR - https://www.odi.org/sites/odi.org.uk/files/resource-documents/12675.pdf Y2 - 2019/05/15/00:00:00 ER - TY - RPRT TI - Evidence-led adaptive programming: Lessons from MUVA AU - Sharp, Samuel AU - Riemenschneider, Nils AU - Selvester, Kerry AB - Calls for more ‘adaptive programming’ have been prominent in international development practice for over a decade. Learning-by-doing is a crucial element of this, but programmes have often found it challenging to become more learning oriented. Establishing some form of reflective practice, against countervailing incentives, is difficult. Incorporating data collection processes that generate useful, timely and practical information to inform these reflections is even more so.This paper explores MUVA - an adaptive female economic empowerment programme in Mozambique. MUVA, we suggest, is atypically evidence-led. It combines systematic, inclusive reflective practice with extensive real-time data collection. We describe the fundamental features of MUVA’s monitoring, evaluation and learning (MEL) approach that supported this. One, how data collection and analysis are synchronised with set cycles for learning and adapting projects. Two, how MEL systems are designed to prioritise actionable learning, with data collection oriented more to the needs of implementing staff than to the reporting requirements of funders.This approach was enabled by building collective ownership over the programme’s objectives and the purpose of MEL from the outset. Implementers are asked about their motivations, and these are related to the programme’s Theory of Change. The evidence culture is supported by the proximity of MEL staff to implementing staff; and through structuring upwards accountability to funders around justifying evidence-based adaptations instead of reporting on more narrow indicators. We conclude by considering the relevance, or not, of MUVA’s approach to programmes in other contexts or issue areas trying to replicate a similarly evidence-informed approach to adaptive management. Key messages Learning-by-doing is essential to adaptive programming, but it can be challenging to establish data collection processes that generate useful, timely and practical information. MUVA – a female economic empowerment programme in Mozambique – has an atypically evidence-led adaptive management approach. This has two fundamental features. One, data collection and analysis are synchronised with set cycles for learning and adapting projects. Two, data collection is oriented more to the needs of implementing staff than to the reporting requirements of funders. Monitoring, evaluation and learning (MEL) systems are designed to prioritise actionable learning. This approach was enabled by building collective ownership over the programme’s objectives and the purpose of MEL from the outset. Implementers are asked about their motivations, and these are related to the programme’s Theory of Change. The evidence culture is supported by the proximity of MEL staff to implementing staff; and through structuring upwards accountability to funders around justifying evidence-based adaptations instead of reporting on more narrow indicators. CY - London DA - 2022/06/29/ PY - 2022 LA - en-gb PB - ODI ST - Evidence-led adaptive programming UR - https://odi.org/en/publications/evidence-led-adaptive-programming-lessons-from-muva/ Y2 - 2022/07/04/10:45:09 ER - TY - RPRT TI - Lessons learned from PERL and partners' response to the COVID-19 crisis AU - Sharp, Samuel AU - Nwachukwu, Tochukwu AU - Srivatsa, Sripriya Iyengar AB - The first case of COVID-19 in Nigeria was confirmed on 27 February 2020, with the first lockdown orders issued on 30 March 2020. The pandemic and resultant containment measures have had farreaching socio-cultural, economic, financial and political implications, globally as well as in Nigeria. For the Partnership to Engage, Reform and Learn (PERL) and its partners, the pandemic has required considerable adaptation of their strategic approach and working practices. This report reflects on how COVID-19 changed the operating context for PERL’s partners, how PERL responded and what lessons have been learned across delivery teams. For government partners, the most substantial impacts have been to budgets, struck by falling oil prices and reduced economic activity. Universally, states have had to adjust budgets and reforecast, revising budgets downwards and shifting the focus of expenditure towards healthcare. The World Bank’s State Fiscal Transparency, Accountability and Sustainability (SFTAS) Programme has generated powerful incentives for this budget revision, which PERL has been able to work alongside. A range of new governance structures – such as public response committees and task forces – have been established to deal with various aspects of COVID-19 policy, and PERL has had to grapple to maintain its ongoing engagement with these. For civil society organisations (CSOs), the closure of offices from 30 March 2020 has changed the nature of engagement with government. CSOs often developed innovative approaches to maintaining access, including use of social media and direct calls. But the shift to virtual working has been challenging for many CSOs, both in terms of covering the costs of data for virtual meetings and the risks of disengagement and marginalisation for some organisations. In response to this changed context, from March 2020 PERL began to restrategise. The flexible nature of the programme’s workplans, progress markers and budgets enabled activities to be adjusted in a relatively timely manner, with a new workplan approved by the end of April 2020. Central PERL management developed a COVID-19 response strategy which provided a broad framework for adaptations, but allowed substantial autonomy to state and regional teams to lead on reprioritisation according to their understanding of the local context. This was valued by both management and delivery staff. Challenges manifested themselves more in effectively delivering on these adapted workplans than in the process of restrategising – due to two rounds of budget cuts, the merger of DFID and the FCO to form the Foreign, Commonwealth and Development Office (FCDO) and the difficulties of engaging partners virtually. Overall, the pandemic undoubtedly delayed activities (by roughly three months for deprioritised areas of work), but resulted in an array of new, tailored interventions under its broad categories of work. Interventions relating to the health sector became more prevalent, as did work supporting budget adjustments. Domestic resource mobilisation and education interventions were often adjusted to be more relevant to the COVID context or experienced delay. The report provides short illustrative case studies of PERL’s adaptations to: support budget revisions; work with media partners on COVID-19 sensitisation; tracking and advocacy for palliative distribution; and support for the introduction of tax relief. There is some evidence, albeit partial, that PERL was able to take advantage of windows of opportunity offered by the pandemic to drive ahead with certain ongoing reform initiatives. DA - 2021/03/30/ PY - 2021 DP - Zotero SP - 39 LA - en PB - PERL Programme ER - TY - RPRT TI - Monitoring and learning for country-level portfolio decision-making and adaptation AU - Buffardi, Anne L AU - Mason, Paige AU - Hutchings, Claire AU - Sharp, Samuel T2 - Briefing Note AB - Most measurement and adaptive management approaches were developed for and from individual projects. This briefing aims to guide measurement and management of country-level portfolios of work. It identifies potential purposes portfolio-level analyses can fulfil, types of adaptation, and the relative role of monitoring, learning and evaluation (MEL). Drawing on reviews of practice from the United States Agency for International Development (USAID) and the United Kingdom Department for International Development (DFID), guidance notes, and experiences of members of the Global Learning for Adaptive Management (GLAM) initiative, it offers recommendations and considerations that are particularly relevant for this level of analysis and management. Key messages - Portfolio-level analyses can serve eight potential purposes, each of which answers different questions, involves adaptation at different times and levels, and requires different types of evidence. Identifying the purpose(s) and how the component parts relate to each other should guide the development of monitoring and learning systems. - Portfolios are oriented more towards breadth than depth, involve more people with different perspectives, and draw on multiple sources of evidence with potentially greater variation in quality. - In practice, four activities appear to be applied most frequently at a portfolio level: alignment of indicators and aggregation of monitoring data; synthesis of multiple sources and types of information to provide a summary of outputs, outcomes, common observations and trends; periodic review and reflection sessions; and strategic planning, design or refresh of the portfolio strategy. - The extent to which evidence-informed portfolio management is facilitating learning and adaptation has not been well documented to date, and we suggest potential indicators to do so. CY - London DA - 2019/05// PY - 2019 DP - Zotero LA - en PB - ODI/GLAM UR - https://www.odi.org/publications/11351-monitoring-and-learning-country-level-portfolio-decision-making-and-adaptation Y2 - 2019/05/31/00:00:00 ER -